Constitution

International Commission for Uniform Methods
of Sugar Analysis
Revision of 26th Session, 2008
CONSTITUTION AND BY-LAWS  ADOPTED
AT NINTH SESSION, LONDON, 1936
(including additions and revisions up to the end of the 26th Session, 2008.)


Article 1 - Name

The name of the organisation shall be The International Commission for Uniform Methods of Sugar Analysis.

Article II - Objects

The objects of the Commission shall be:

1. To provide an international forum for all matters pertaining to the science of sugar analysis.

2. To promote by all appropriate means the study of matters pertaining to methods for analysing sugars and products and auxiliary materials of sugar production for which there is a visible demand from international commerce for uniformity of analysis and to encourage scientific research relating to the analysis of sugars and sugar products.

3. To provide for the interchange of information between the different countries.

4. To agree upon and to publish international recommendations for uniform methods of sugar analysis.

Article III - Membership

1. Any country desiring to affiliate itself with the Commission shall form a representative National Committee for methods of sugar analysis through the cooperation of official organisations, trade associations, technical societies, government activities and other agencies in that country, especially interested in the subject of the sugars, or in sugar testing, or in sugar production or utilisation. Colonies and protectorates of a country are included as a part of that country.

2. In any country, a society, organisation or group may accept sole responsibility for forming the National Committee provided that such an arrangement is approved by the agencies referred to in Article III(1). There shall be only one National Committee in each country.

3. Each National Committee shall have freedom to make its own regulations provided they are not incompatible with the Constitution of the International Commission for Uniform Methods of Sugar Analysis.

A National Committee desiring to join in the work of the Commission shall submit satisfactory evidence to the Executive Committee that it conforms to the requirements of this Article.

Each National Committee shall appoint a representative who shall have charge of the correspondence between that Committee and the central office of the Commission, and who shall collect and transmit its contribution to the funds of the Commission.

4. The number of delegates that may be sent by any country to a session of the Commission is not limited.

5. The number of votes to which each National Committee is entitled shall be determined by

No. of Votes

No. of Votes

Less than 3 units

1

3 to less than 6 units

2

6 to less than 12 units

3

More than 12 units

4

where one unit corresponds to 100,000 tonnes of produced and imported sugar combined. For this purpose the tonnes of produced and imported sugar combined shall be the average tonnes of produced and imported sugar combined for the two years immediately preceding the year in which a session of the Commission is held. Each year covers the time from September 1st to August 31st inclusive. (Addition of 2010 (Proc. 27th Session, p. 128))

1. In any country where there is no National Committee, organisations or persons interested in the objects of the Commission may send representatives to a session of the Commission and they may take part in such session. Such representatives shall have no vote, nor shall they have the right to appoint delegates to the Executive Committee.

Article IV - Finances

1. Each National Committee when called upon shall pay into the general fund of the Commission a sum which shall become due in the January following each session of the Commission.

2. The Commission shall adopt a budget for the necessary expenses at each of its plenary sessions and fix the total of the contributions and its division between the different National Committees for the period extending from that session to the next session.

3. The contribution per unit shall be stated in the budget and expressed per unit of produced and imported sugar for each National Committee calculated in accordance with Article III(5). The maximum contribution due from any National Committee shall not exceed that required from a Committee with 12 units. (Addition of 1966 (Proc. 14th Session, p. 5) and of 2010 (Proc. 27th Session, p. 128))  

4. If a National Committee does not pay the contribution due according to para. 3 and does not act upon reminders sent by the Treasurer during the time between two sessions it will have no voting power during the session. In cases of valid reasons put forward by the National Committee involved, the Executive Committee may decide whether this rule should be applied or not. (Addition of 1986 (Proc. 19th Session, p. 2) and of 2010 (Proc. 27th Session, p. 128))

Following repeated non-payment of its contribution, the Executive Committee may withdraw the affiliation of an offending country.

5. Extraordinary expenses such as those which might be incurred in connection with the organisation of congresses or research work shall be provided for by special arrangement and such expenses shall not necessarily be charged to the Commission.

6. When necessary, the President, the General Secretary or the Treasurer shall either separately or together be entitled to ask the Commission to defray expenses incurred in attending a session or in business connected with the arrangement of a session. (Addition of 1962 (Proc. 13th Session, p. 6))

1. The costs of providing simultaneous translation during a session shall be met by the Commission who may bear the costs out of its central funds or by way of a conference fee levied on members attending the session.

Article V - Organisation

1. The governing body of th'e Commission shall be composed of:

The Administration

The Executive Committee

2. The Administration shall be composed of the following:

The President

The Vice-Presidents (Addition of 1966 (Proc. 14th Session, p. 5))

The General Secretary

The Treasurer

3. The Executive Committee shall be composed of the following:

The President

The Immediate Past President

The Vice-Presidents

The General Secretary

The Treasurer

One or more representatives appointed by each National provided in By-Laws Article III para. 3.

4. The Administration shall be responsible to the Executive Committee for the proper management of the affairs of the Commission. Should conditions arise which would make it advisable, the Administration may form a Committee of Action consisting of the members of the Administration and three Chairmen of National Committees selected by the President. Such Committee of Action shall have the same responsibility to the Executive Committee as the Administration.

The Administration shall prepare the programme of the meetings with the approval of the Executive Committee.

The President, or, in his absence or disability, a Vice-President selected by the members of the Executive Committee present, shall preside at the meetings of the Commission and of the Executive Committee.

The General Secretary, in cooperation with the President and the Treasurer, shall have charge of the correspondence and shall be responsible for all the work of the General Secretary's office.

The Treasurer (assisted by two auditors, Addition of 1966 (Proc. 14th Session, p. 5)) shall supervise the accounts of the Commission and shall approve all payments.

5. The Executive Committee shall have vested in it, the entire responsibility for the affairs of the Commission, as well as its property and funds.

The Executive Committee shall decide upon all applications for membership. It shall also decide upon the ejection of members due to non-compliance with the Constitution and By-Laws. The Executive Committee shall fill all vacancies which may occur in the Administration. The Executive Committee shall carry on its work as much as possible by correspondence and when necessary may vote by mail.

6. All officers of the Commission shall serve without monetary compensation.

Article VI - Election of the Administration

1. The President, Vice-Presidents, General Secretary and Treasurer shall be elected by the Executive Committee at a plenary session of the Commission.

2. The term of office of the officers of the Administration shall be from the adjournment of one plenary session to and including the following session. In the event that an elected officer cannot serve, his predecessor shall continue to serve until a successor shall be elected.

Article VII - Honorary membership

The Commission may elect Honorary Life Presidents, Honorary Life Vice-Presidents (Addition of 1978 (Proc. 17th Session, p. 3)) and Honorary Life General Secretaries.

Article VIII - Recommendations

1. A resolution adopted at a plenary session of the Commission shall be considered an Official Recommendation of the International Commission for Uniform Methods of Sugar Analysis.

2. A Recommendation adopted by means of a letter ballot shall be considered an Official Recommendation of the International Commission for Uniform Methods of Sugar Analysis.