By-Laws

International Commission for Uniform Methods
of Sugar Analysis
Revision of 26th Session, 2008
CONSTITUTION AND BY-LAWS  ADOPTED
AT NINTH SESSION, LONDON, 1936
(including additions and revisions up to the end of the 29th Session, 2014.) 


BY-LAWS

Article I - Time and place of meetings

1. The frequency of ordinary sessions of the Commission shall be between two and four years, unless for special reasons the Commission shall decide otherwise. The time and place of the next session of the Commission shall be provisionally decided by the Executive Committee at each session of the Commission, but they shall be definitely fixed by the Administration after consultation with the Executive Committee. In the event that it should be necessary in the interim between sessions to change the date and place of the next regular session, the Administration is authorised to make such change after consultation by correspondence with the Executive Committee.

2. Meetings of the Executive Committee shall in general be held immediately before and after the meetings of the Commission. When necessary, additional meetings shall be called by the Administration with the approval of the majority of the Executive Committee.

3. A notice of every session of the Commission shall be sent to the National Committees. This notice shall be accompanied by the provisional programme of the session. It shall be sent sufficiently early to give due notice to all National Committees.

4. Questions not mentioned in the programme may be freely discussed at a meeting, but no international decisions shall be taken respecting them.

5. Each National Committee shall furnish to the General Secretary the names of the voting delegates, and of all others, in so far as they may be able, who will attend the meeting.

6. Extraordinary plenary sessions of the Commission may be called only in urgent circumstances, and with the approval of the Executive Committee, voting by correspondence. The dates and places of such sessions shall be determined by the Administration with the approval of the Executive Committee.

7. The President of the Commission, or three National Committees, may instruct the General Secretary to call a meeting of the Executive Committee, or secure by letter ballot the opinion of the members of the Executive Committee on any question relating to the affairs of the Commission.

Article II - Programme of sessions

1. At each session of the Commission plenary meetings shall be held to discuss:

The Treasurer's report on finances

The provisional determination of the date and place of the next session

The election of the President, General Secretary and Treasurer

The appointment of a Nominations and Credentials Committee and Publications Committee

The Nominations and Credentials Committee's duty is to recommend to the Executive Committee the names of people it would propose be appointed to the various official positions and to determine each country's official representatives and the number of votes they exercise. The Publications Committee's duty is to manage the production of the Proceedings of the Session and any other publications approved by the Executive Committee.

Article III - Voting

1. At any plenary session of the Commission, the President or his deputy presiding in accordance with Constitution Article V § 4 may put Recommendations or resolutions for approval by the entire body present and, providing there are no dissenting votes, the Recommendation or resolution shall be adopted by acclamation.

2. Except as provided in By-Laws Article III § 1, the adoption of Recommendations or resolutions either in plenary session or by postal ballot shall be determined solely by the votes allocated to the National Committees in accordance with Constitution Article III § 5.

3. At each session, the individual National Committees shall delegate one or more representatives with authority to cast the votes to which the National Committee is entitled under Constitution Article III § 5. This authority shall be valid until the end of the session and during this period these representatives shall be members of the Executive Committee as provided in Constitution Article V § 3. At the close of each session, the authority to cast their voting entitlement shall revert to the individual National Committees.

4. The Nominations and Credentials Committee will record the names of delegates entitled to represent each country at the session and the number of votes they command. A country can only be represented by a delegate who normally resides in that country. A delegate must command a whole number of votes.

5. During plenary sessions, voting on any Recommendation or resolution which has not been put to the entire body present or which has not been adopted by acclamation shall be conducted in meetings of the Executive Committee.

6. Apart from the representatives of the National Committees, the members of the Executive Committee shall have no additional votes in consideration of their function but, if properly authorised by a National Committee, any member may act and vote as a representative of that National Committee.

7. A plenary session, to be effective, shall require the delegates of at least five National Committees, having the right to vote, to be present.

8. Recommendations or resolutions which require decisions by postal ballot during the interval between plenary sessions shall be submitted to the Administration for approval and then circulated by the General Secretary to all the National Committees. Each National Committee shall be responsible for casting their own voting entitlement, as authorised by Constitution Article III § 5, and for returning the outcome of the ballot to the General Secretary.

9. Decisions on matters other than the adoption of Official Recommendations shall be by simple majority.

10. Except as provided by By-Laws Article III § 1 and § 9, no resolution or Recommendation shall be adopted unless the number of votes in favour is at least half of the sum of the voting entitlements of all of the National Committees as determined under Constitution Article III § 5.

11. In addition to the requirements of By-Laws Article III § 10: The adoption of Official Recommendations to amend or suspend any part of the Constitution and By-Laws shall require a majority of at least two-thirds of the total number of votes cast.

The adoption of Official Recommendations related to membership of the Commission shall require a majority of at least three-fourths of the total number of votes cast.

The adoption of Recommendations or resolutions intended for promulgation as Official Recommendations of the lnternational Commission for Uniform Methods of Sugar Analysis shall require a majority of at least three-fourths of the total number of votes cast.

12. The majority requirements, as given in By-Laws Article III paras. 9, l0 and 11 shall be the same whether the vote is taken at a plenary session or by postal ballot.

Article IV - Committees

1. The term of office of each member of all Committees appointed by the President or by vote of the Executive Committee shall continue until the Committee is discharged or until a member is notified of the appointment of a successor.

2. Each general subject of importance to come before the Commission shall, when deemed advisable, be placed in the hands of a Technical Committee consisting of a Referee and Associate Referees appointed by the President.

3. Any Recommendation adopted by such a Committee shall be submitted to the President who shall submit it to the Executive Committee for its consideration.

4. The President acting under the general guidance of the Executive Committee may make such arrangements as appear best for the programme of the work of the Commission between the plenary sessions.

Article V - Languages

The language to be used shall be English.

Article VI - Publications

The official reports of the meetings and Official Recommendations of the Commission shall be published in English. Any National Committee may translate and publish the reports in its own language.

Article VII - Amendments to the Constitution and By-Laws

1. Proposals for amendments or additions to the Constitution and By-Laws may be proposed by any National Committee, or by a member of the Executive Committee and submitted to the Executive Committee for approval.

2. Any such Recommendation intended for consideration at the next plenary session must be received by the General Secretary at least four months before the meeting in order that due notice may be given to all the National Committees.

3. In the event that a postal ballot is to be taken on the Recommendation, approximately four months notice will be required in order that the Recommendation may be put to all the National Committees by the General Secretary in accordance with By-Laws Article III § 8.

Article VIII - Collaborative studies

The validation of analytical methods should be done by collaborative studies according to an internationally recommended protocol, where possible. Other protocols such as Single Laboratory Validation of Methods of Analysis may be used when the study uses, for example, labile samples. Such protocols will be agreed by the plenary Session before being used in collaborative studies. (Proc. 27th Session, p. 128)